There’s so much to do and not enough time
Everyone starting or running a business has been in the position where it feels like things are a bit overwhelming. We’ve all wondered how to get more done.
There’s so much to do and not enough time. You have to order new supplies, respond to customer service emails, design new products, book more advertising and get your bookkeeping up to date, let alone doing your tax return, tweeting and updating your Facebook page.
When things are like this (which, let’s be honest, is all the time) it’s easy to stick our heads down and try to plough through. Our only focus is how to get more done.
However, the nose to the grindstone strategy of dealing with the workload is counterproductive.
And why? The simple reason that there will always be more work than we can handle.
So if we just put our head down and try to get more done, we will never have a break. And because we are humans, not machines, eventually something important will give way: we mess up a big order, botch a key sales presentation, fail to make strategic plans or, even worse, our health gives way or our closest relationships show signs of strain.
Here’s the key to get more done:
We are actually more productive, happier and healthier (and get more done) when we make time for regular downtime in our routine.
Downtime is important because:
- It gives us perspective and an opportunity to realign ourselves with our priorities and goals
- It allows our mind & body to rest which is important in strengthening our immune system. Think of it as an insurance policy to help prevent getting sick, and recovering more quickly when you do.
- Our productivity increases
- We socialise and exercise. Not only is this fun, but it restores for our sense of well being
The idea that we cannot afford to take time off is a dangerous myth. Even Y-Combinator participants take time off.
“We encourage founders to not underestimate the importance of exercise, sleep, and taking breaks to restore energy and creativity,” says Harj Taggar, a partner at Y Combinator in Mountain View, Calif. “It’s better to average eight solid hours of productivity a day than it is to output 12 hours of mediocre ones. [Twitter cofounder] Jack Dorsey is running two $1 billion plus companies and he finds time to take Saturdays off to recharge.”
– from Alina Dizik’s article on 6 Time-Management Tips From Accelerator Programs
Are you using the head down approach? How can you increase your startup productivity and get more done? What simple routines can you incorporate into your daily and weekly schedule to give yourself some time out?
Things I am personally working on right now include:
- Setting an alarm to go off regularly so I remember to drink water (and breathe!) regularly during the day. (Anyone know of a good alarm app I can put on my computer?)
- Noticing when I feel tired and giving myself a short break instead of pushing it.
- Taking time to connect with my kids each day when they get home from school
- Doing a sport I enjoy on Saturday mornings. (I’m currently having a go at archery.)
- And I am working towards not working at all on Sundays! 🙂
Book: Toughness Training for Life – James E. Loehr.
This is an amazing book explaining the principles behind getting more out of ourselves while staying healthy. It covers simple strategies, developed through the author’s experience as a sports psychologist, that you can implement to become more effective.
Not the most well-written book I’ve read, but the information is priceless. It’s on my ‘Most personally impacting books I’ve read” list.
Join the Conversation
What do you do that keeps you refreshed and energised?
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Image used under Creative Commons license courtesy of ukslim
Good point, Susan. And good post.
I’ve just started using the Pomodoro technique for similar reasons. Work, do something else, work, do something else etc. It’s like a reset button for my brain. Lots of apps about it but you only need a timer and a piece of paper really.
Thanks for the links Jen.
The book Toughness Training for Life that I mentioned in the further reading section is also based on alternating activities (in this case active and passive types of activity.) I think that is a really useful principle. And a timer is an essential tool too!
Great point Susan, I am in the process of a start up and it really is overwhelming all the decisions to be made, your information is helpful. I recently had to take some time off just to relax and recharge and I have found my ideas have developed and become better.. love your blogs
Thanks for the kind words Tricia. And good on you for taking some time off. It sounds counter-intuitive, but I always come back from a short break with a clearer focus.